Title: Sales Assistant - Japanese Bilingual
Location: Midtown, Manhattan (Hybrid after 3 months probation)
Industry: Cosmetics
A Japanese cosmetics company in NYC is seeking a Sales Assistant to support the sales team by coordinating with clients, headquarters, and factories. This position involves sales support, logistics coordination, and administrative duties. Candidates who are interested in the cosmetics or beauty industry are highly welcome.
Position Summary
The Sales Assistant will support sales representatives by coordinating communications with clients, headquarters, and factories regarding samples, production, shipping, and supplied components. This role also involves order processing, logistics coordination, and general administrative support.
[Key Responsibilities]
Sales Support
Supporting and communicating with clients, headquarters, and factories for sales representatives (samples, production, shipping, supplied components, agreements, etc.)
Supporting tracking of sales projects for sales representatives
Supporting the development of a Sales Operations Process Manual
Preparing internal documents by entering information provided by sales representatives into designated formats and sending them to the Sales Department at headquarters
Organizing data related to sales projects
Order Management & Logistics
Receiving and issuing purchase orders
Preparing and sending invoices and packing lists
Communicating with customers and factories regarding shipping schedules for goods and components
Communicating with customers regarding product shipments
Coordination & Administrative Support
Supporting and communicating with testing companies and R&D regarding product testing
Checking mail and packages delivered to the office
Shipping packages to clients
Assisting with preparations for cosmetic trade show participation
Performing other general administrative duties as required
Qualifications
English: Expert level
Japanese: Business level
Interest in the cosmetics or beauty industry is highly welcomed
Experience in logistics, order processing, or sales support is a plus
Work Environment
Work Schedule
Full-time
Mon-Fri, 9:00 AM–5:00 PM
Hybrid work available after the first 3 months (manager approval required):
3 days in the office
2 days working from home
Compensation
$25 – $30 / hour
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